Ministry Staffing Options

As you think through the types of functions and positions that you’ll need in the future and how you want to staff these positions, one of the major decisions you’ll have to make is what type of staff is needed? All too often we assume that we have to hire someone full-time. But with such a position, you have to make sure that you have enough work for that one person to do and that the person has all the skill sets that are needed for all that must be done. With full-time positions, you also have to think about benefits so you can attract and keep skilled employees.

Here are four ministry staffing options to consider besides full-time employees:

1. Part-Time Staff

  • You only pay for hours worked; stay-at-home moms and early retirees like to use their work skills and stay involved in something important; however, these individuals are not always available when you need them, and you still have to pay payroll taxes.

2. Independent Contractors

  • You only pay for work done; work performed is usually a specialized task or a project; they pay their own payroll taxes; they often are very skilled in that specialized task; you provide them with a 1099 in January if work done during the previous year was over $600. To be eligible for this status, these individuals will choose their own work hours (as long as the work is done), choose the location in which to complete the work, and use their own equipment. NOTE: If the organization determines work hours, where work is done, and provides equipment to be used, the person must be an employee.

3. Outside Companies

  • Such services as payroll, bookkeeping, email services, media production and website creation and maintenance may be performed by independent contractors or outside companies. If such a company is incorporated, they do not receive a 1099 in January. Two of our favorites are Simple Dime for accounting and Whistle Peak Productions for video creation.

4. Volunteers

  • Some jobs that a ministry needs to have done can best be done by volunteers. Such jobs are usually done on a regular schedule so volunteers can plan their time, and they usually don’t require decision-making responsibilities. These jobs could include stuffing envelopes or staffing an event. Ministries that use volunteers well have thought through what they want the volunteers to do and are ready for them when they walk in the door.Volunteers who aren’t appreciated and valued usually don’t come back. While employees must be treated well, volunteers must feel like kings and queens when they’re around the ministry!

The next time your ministry needs help remember you have some great options to choose from.

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